In the initial assessment, the Kraftfahrt-Bundesamt (KBA) checks if it is to be expected that the procedures taken by the manufacturer will lead to a Type Approval conform production.
An on-site inspection is required for this. The "Report on CoP (Form)" document describes what is checked during the inspection.
Such an inspection is not necessary when a suitable certification according to EN ISO 9001 or equivalent standard is presented. In this case it is also necessary to create a "Report on CoP (Form)" document.
If another European Type Approval authority confirms a successful initial assessment, an inspection is also net necessary.
The decision on which "designated technical service" is to draw up the technical report and who should carry out the "on-site inspection" should be taken at an early stage.
In addition, the manufacturer must prove his or her legal identity.
A Type Approval holder himself or herself can manufacture in legally dependent and/or legally independent production plants. In the case of legally dependent production plants, the KBA must only be informed.
In the case of legally independent production plants, an original contract or one-sided declaration on the basis of the manufacturer’s capacity must be provided to the KBA (forms in the
The approval-related requirements are given in the document “CoP information”. Essentially the following requirements are to be fulfilled:
approval-conform production; fulfilment of the basic rules and the Type Approval itself
quality management that ensures the planning and effective implementation of preventive, control and corrective measures
sufficient product testing and data recording (if given by the rules, this is considered)
traceability and recall of non-conform products from the market
influence on possibly used external manufacturers
timely information to the KBA on all (planned) changes with regard to the data, that is given as basis of the Type Approval and that are informed upon in the application procedure
No. The documents only need to be again submitted when the actual contract or declaration do not list the new object to be approved.
Tip: To avoid the renewed issuing of a contract or declaration, only give the type of equipment or vehicle class instead of a concrete type.
The contract or the declaration for the establishment of the manufacturer’s capacity must be filled in and signed and this original version must be submitted to the KBA.
A Type Approval does not only provide rights but also duties. The legal identity is checked so that it is clear who is responsible for the compliance of duties. The QM process is evaluated so that an estimation can be made on whether the production is Type Approval-conform and if appropriate reaction can be given in case of deviations.
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